What does it take to build a customer service team?

It’s easy to assume that answering this would be too complicated to tackle in a single post. But the truth is, technology is making it so much easier to answer this question.

Thanks to recent advancements, businesses now have the option to easily expand their customer service teams without having to go through some of the typical logistical challenges you’d expect to face. If you’re looking into building a remote team of skilled customer service reps, here are some key benefits that you should take note of:

1. It’s more affordable than you would think

Hiring via traditional channels costs a significant amount of time and resources. It also limits you to only considering employees within your geographical location, lowering the quality of potential hires. Expanding your search to include remote agents means you’re increasing your chances of actually getting your money’s worth. It also means you don’t have to consider a lot of overhead since you don’t have to maintain a physical office location—which can be quite expensive for call and contact centers.

2. It helps speed up the hiring process

The typical hiring process takes time and can be very tedious. You end up spending hours reading resumes, arranging interviews and communicating back and forth with potential hires to arrange meetings. It’s normal for a company to spend months just trying to fill a single a spot in their team, often because they can’t seem to find the right candidate within their area.

Hiring online is faster. You get to coordinate in real time with a much larger pool of potential candidates that you can meet online. Instead of sometimes spending months, you’ll find that you should be able to complete a good hire within just a few weeks, which allows you to build your team much faster.

3. It can bring down churn rates

The circumstances surrounding traveling to an office everyday can have a considerable influence on many people’s decision to accept or decline a job offer. Major considerations include the cost of commuting to and from work and how much productive time is lost due to the inconvenience of traffic. Working remotely empowers team members to be more productive in their spare time. Instead of wasting it commuting to a brick and mortar office, they can maximize time spent for and on themselves, according to their priorities and lifestyle, which - in most cases - reduces stress.

Overall, allowing agents to have more control over their time will result in higher employee satisfaction.

4. It empowers teams to be more productive

In a conventional office setting, it’s easier to build rapport and establish relationships with co-workers. There are clear advantages to working in an office where you enjoy your colleagues company, but it can also prove to be distracting for employees when you want to focus on getting the job done.

Remote agents are not exposed to typical distractions that office employees are. Because they can work in the quiet of their own homes, they don’t have to deal with constant chatter or interruptions from colleagues, which helps them focus more on the task at hand.

5. It’s scalable according to what you actually need

Working with a remote team makes it easier for companies to scale their support staff depending on what their business actually needs. If required, you can easily seek the help of independent professionals to join your team. On the other hand, during leaner months, you can also opt to condense your support team if needed.

The advantages of remote teams are evident for organizations who want flexibility and growth. However, it’s important to keep in mind the challenges associated with employing remote teams too, as to avoid disorder. Since remote teams don’t meet face to face everyday with their managers, it’s vital to establish strong communication and trust between the two. Keeping your remote agents motivated is alpha omega and you can’t do it if you don’t know them.

Finally, spending a thorough amount of time training employees on how to handle different situations that come their way will help your remote agents work independently. Open lines of communication are key in keeping things running smoothly. If the benefits of employing remote customer service reps match up with your business objectives, it really is a viable option to consider.